Employer Reporting Guidelines and Contribution Procedures
Employers of Participating Locals are responsible for remitting and reporting contributions to the Trust in accordance with the Collective Bargaining Agreement.
Once your group is implemented, BPA (the Trust Administrator) will provide access to the secure Employer Portal, where reporting is completed.
Contact the Trust Office
For questions or support:
By Email
(844) 353-7839
Common Contribution Scenarios
Reporting a New Hire
Report new employees on your first payroll contribution submission in the Employer Portal.
Be sure to include:
- Complete demographic information
- Hire date
- Contribution details
A new hire is officially recorded when they appear on their first contribution report.
Reporting a Termination / Separation
When an employee leaves employment, report them on their final contribution submission. Include:
- Separation date
- Separation reason code (See Contribution Template Reporting Instructions)
- Final contribution amount
- Last contribution indicator (Yes/No)
If applicable, also report:
- Sick leave payouts
- Vacation leave payouts
- Other lump sum transfers
Submitting complete information ensures accurate benefit calculations and timely processing.
Reporting Demographic Updates
Report any changes to employee information during your regular payroll submission. Simply update the employee’s information on the contribution report before submitting. The most recently reported address becomes the official IAFF MERP record unless updated later with the Trust Office.